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How Does a Travel Agency Organize a Trip?

There are various activities that a travel
agency has to perform in order to ensure that4. Check out for available transport,
an intending traveler undertakes his proposedaccommodation  etc.
journey  and  enjoys a holiday of his choice.
5. Deposit normally 25 % of total
Due to changing airfares and schedules,expenditure.
numerous available vacation packages and a
vast amount of travel information, travel6. Operation department makes proper
planning takes time and is sometimesarrangements to find out proper location and
annoying. To find out the many travelbook  dates  for  hotels.
options, tourists and business people often
turn to travel agents, who review their needs7. Prepare tourist itinerary and execute the
and help them make the best possible traveljourney  with  proper  plan.
arrangements. Also, many major cruise lines,
hotels, resorts, and specialty travel groups8. Voucher delivery after completion of tour,
use travel agents to endorse travel packageswhich  includes  confirmed  ticket.
to  millions  of  people  every  year.
Group  or  Organized  trips:
There are various steps involved from the
time a traveler visits a travel agent to buyThe following steps are covered in organizing
a ticket until he returns back home aftergroup  or  organized  trips  -
visiting the place of his choice. Organized
travel by a travel agency can be of 2 kinds,1. Find out estimated number of participants
i.e.for  trip.
1.  Single  client2. Type of locality to visit (hill station,
beaches,  historical  etc).
2.  Group  client
3. Group travel can also be arranged for
In order to proceed with the journey, thecertain events e.g. World cup, Olympic,
following main elements (in both types ofCultural  trade  fairs,  Meetings  etc.
travel)  need  to  be  considered.
4. Operation department find out hotels to
·  Study  of  the  journey.book with in covering area, its better to
book  during  low  season.
·  Estimate  of  expenditure.
5. For sports or some major events etc, the
·  Execution  of  the  journey.travel agents needs to take extra care and
arrange security personals to guard the
·  Presentation  of  accounts.clients  or  any  other  miss  happening.
Individual  or  ordinary  trips:In general, travel agents give suggestion on
travel spots and arrange services for
The following steps are involved intransportation, hotel accommodations, budget
organizing  individual  or  ordinary  trips -car rentals, tours, and recreation. They also
may give advice on restaurants, weather
1. Clients turn to travel agents to organizeconditions and tourist attractions. For
a  travel  package  for  him.international travel, agents also give
information on customs regulations, currency
2. Scope of journey includes up to whatexchange rates, required documents and papers
extend tourist need that travel packagelike passports, visas, and certificates of
covering  all  most  all-popular  locations.vaccination. The role and the activities of
the travel agents in any country depend on
3. Depend on above plan estimate maximum costthe extent of the economic development of
and  send  for  the  clients  approval.that country.



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