| There are various activities that a travel agency | | | | accommodation etc. |
| has to perform in order to ensure that an | | | | 5. Deposit normally 25 % of total expenditure. |
| intending traveler undertakes his proposed | | | | 6. Operation department makes proper |
| journey and enjoys a holiday of his choice. | | | | arrangements to find out proper location and |
| Due to changing airfares and schedules, numerous | | | | book dates for hotels. |
| available vacation packages and a vast amount of | | | | 7. Prepare tourist itinerary and execute the |
| travel information, travel planning takes time and | | | | journey with proper plan. |
| is sometimes annoying. To find out the many | | | | 8. Voucher delivery after completion of tour, |
| travel options, tourists and business people often | | | | which includes confirmed ticket. |
| turn to travel agents, who review their needs and | | | | Group or Organized trips: |
| help them make the best possible travel | | | | The following steps are covered in organizing |
| arrangements. Also, many major cruise lines, | | | | group or organized trips - |
| hotels, resorts, and specialty travel groups use | | | | 1. Find out estimated number of participants for |
| travel agents to endorse travel packages to | | | | trip. |
| millions of people every year. | | | | 2. Type of locality to visit (hill station, beaches, |
| There are various steps involved from the time a | | | | historical etc). |
| traveler visits a travel agent to buy a ticket until | | | | 3. Group travel can also be arranged for certain |
| he returns back home after visiting the place of | | | | events e.g. World cup, Olympic, Cultural trade |
| his choice. Organized travel by a travel agency | | | | fairs, Meetings etc. |
| can be of 2 kinds, i.e. | | | | 4. Operation department find out hotels to book |
| 1. Single client | | | | with in covering area, its better to book during |
| 2. Group client | | | | low season. |
| In order to proceed with the journey, the | | | | 5. For sports or some major events etc, the |
| following main elements (in both types of travel) | | | | travel agents needs to take extra care and |
| need to be considered. | | | | arrange security personals to guard the clients or |
| · Study of the journey. | | | | any other miss happening. |
| · Estimate of expenditure. | | | | In general, travel agents give suggestion on travel |
| · Execution of the journey. | | | | spots and arrange services for transportation, |
| · Presentation of accounts. | | | | hotel accommodations, budget car rentals, tours, |
| Individual or ordinary trips: | | | | and recreation. They also may give advice on |
| The following steps are involved in organizing | | | | restaurants, weather conditions and tourist |
| individual or ordinary trips - | | | | attractions. For international travel, agents also |
| 1. Clients turn to travel agents to organize a travel | | | | give information on customs regulations, currency |
| package for him. | | | | exchange rates, required documents and papers |
| 2. Scope of journey includes up to what extend | | | | like passports, visas, and certificates of |
| tourist need that travel package covering all most | | | | vaccination. The role and the activities of the |
| all-popular locations. | | | | travel agents in any country depend on the |
| 3. Depend on above plan estimate maximum cost | | | | extent of the economic development of that |
| and send for the clients approval. | | | | country. |
| 4. Check out for available transport, | | | | |